Every time a brand makes a payment on your platform — whether topping up their wallet or paying at invitation or application checkout — a downloadable PDF invoice is generated automatically. That invoice carries your company name, logo, and address. Without configuration, it shows your WordPress site title and no logo. This article explains what ends up on the invoice, where brands access it, and how to configure each branding setting.
When Is an Invoice Generated?
A new invoice is issued for every confirmed brand payment:
- Wallet top-up — brand adds funds via Stripe, PayPal, or bank transfer
- Invitation checkout — brand pays for a batch of influencer invitations at the cart
- Application acceptance — brand accepts an influencer application and escrow is charged at that moment
Where Does the Brand Find Their Invoice?
- Immediately after payment — a Download Invoice button appears on the order confirmation page the moment a payment is confirmed
- Wallet → Transaction History — every transaction row has a Download Invoice link, so brands can retrieve any past invoice at any time without contacting support
What Is on the Invoice?
The generated PDF includes:
- Your platform logo, company name, and registered address
- Invoice number (auto-incremented per user) and issue date
- Brand’s registered name and country
- Itemised line items — one per influencer invited, or a single line for a top-up amount
- Platform processing fee (if applicable), shown as a separate line item
- Total amount charged and payment method used
- Your tax / VAT number (if you provided one)
- Your footer note — payment terms, refund policy, or any legal statement
Configuring Invoice Branding
Navigate to Influenzic → Settings → Payment → Invoice Settings:
| Field | Purpose | Notes |
|---|---|---|
| Company Name | Your marketplace trading name, shown prominently at the top of every invoice | Defaults to your WordPress site title if left blank |
| Company Address | Your registered business address, printed below the company name | Enter each line on a new line inside the field. Example: 12 Market Street / Lagos, Nigeria / 101001 |
| Tax / VAT Number | Displayed beneath the address for tax compliance | Example: VAT Reg: GB123456789. Leave blank to omit this line entirely. Required for VAT-registered businesses in the EU, UK, and many other jurisdictions. |
| Logo URL | Your platform logo, shown top-left on the invoice | Upload your logo in Media → Add New, click it, and copy the File URL shown in the right panel. Paste that URL here. PNG with transparent background recommended. Leave blank for a text-only header. |
| Invoice Footer Note | Custom text printed at the very bottom of every invoice | Use for payment terms, refund policy notices, or legal statements. Example: “All payments are non-refundable. For billing disputes contact support@yourplatform.com within 30 days.” |
| Accent Colour | The highlight colour used for column headers, section labels, and the grand total row | Enter a hex code (e.g. #3B5BDB). Falls back to the platform primary colour if left blank. |
Previewing the Invoice
Click Save Settings first, then click Preview Invoice. The preview opens a rendered sample in a new browser tab using your saved configuration. Placeholder values are used for the brand name, line items, and amounts — you do not need a real transaction to check the layout and branding.